Keep the client relationship. Add a memory layer beside the platform you already run.
My HOA Brain makes each association's uploaded records, prior decisions and maintenance history searchable with citations. It is not your system of record for dues, violations, ARC or work orders.
Start with three communities for 90 days, with written success measures and no automatic renewal. The partner supplies exported files; we provide the upload tools.
Answers cite uploaded records. They are not legal advice. Managers and boards confirm before acting.
See it in action
A narrated one-minute walkthrough: the portfolio dashboard, a community's board view, the AI Brain answering with citations, and document search across CC&Rs, bylaws and vendor contracts.
Drafts, not auto-send. Managers edit a cited draft and send it from their own email. There is no Outlook or Gmail auto-send.
White label. Your logo appears on HOA signup. My HOA Brain remains named in legal and trust pages.
Wholesale. Confidential and shared after approval. This page is not a quote.
Where this fits in the manager's day
From exported folders to a reviewed answer
The current pilot path avoids a long integration project. It starts with individual files, folders or ZIP exports; live management-platform and cloud-drive connections are not currently available.
- 01
Import the record library
Upload individual files, folders or ZIP exports from the community's existing library.
- 02
Review what came in
Confirm classification, effective dates, authority and board-only access before relying on the corpus.
- 03
Start with the real question
Ask the Brain directly or paste a resident email to produce a draft answer from available records.
- 04
Check every citation
Review the source document and page before sending, saving or acting on an answer.
- 05
Correct it once
Publish a verified answer for a recurring community question and track citation review.
Works beside your management platform
A clear boundary between systems
Keep operational truth where it already lives. Use My HOA Brain for the association memory recorded here.
Your core platform
- Balances and payments
- Violations and ARC status
- Work-order operations
- Accounting and owner ledger
My HOA Brain
- Uploaded governing records
- Decisions and rationale
- Maintenance history recorded here
- Cited search and reviewed answers
Built for portfolios, not single boards
Every HOA in one account
Access assigned communities from a single portfolio dashboard—without a separate manager login for each association.
Tokenized signup links
Generate a unique signup link per HOA. Each link auto-attaches the community to your account the moment the board signs up.
Portfolio commercial terms
Per-community pricing, billing responsibility, onboarding scope, support expectations and cancellation terms are documented before a pilot begins.
Partner-branded signup
Your logo and company name can appear on HOA signup pages. My HOA Brain remains identified as the software provider in legal and trust materials.
Portfolio notes, not balances
Health notes, document readiness and open items your team records in My HOA Brain. Balances, violation status and ARC status stay in your management platform.
Alerts on what you track here
Surface overdue board items and maintenance history your team recorded in My HOA Brain. These are optional operational notes, not a system of record.
How it works
- 1
Create your company account
One account for your whole book of business. Add managers with their own logins.
- 2
Add each HOA and set its retail price
Set the monthly price that community will see — your wholesale cost is never shown to them.
- 3
Send the unique signup link
The board lands on a page with your logo and their price, creates the workspace, and it attaches to your portfolio automatically.
- 4
Use it beside your core platform
Review information recorded in My HOA Brain while balances, work orders, violations and ARC status remain in your system of record.
From the founder
Built from the cost of missing history
I work in healthcare, where missing history wastes time and creates risk. After five years as an HOA president, I saw the same pattern in community management: records in inboxes, decisions lost to turnover and the same questions answered repeatedly.
Read the origin storyStart with three communities for 90 days
Agree on success measures before launch, import exported folders or ZIP files, and decide whether to continue at the end. Wholesale pricing and support expectations are documented before the pilot begins.